Receiving POs

Understanding PO Receiving in Skustack

The Receive PO module lets you receive your purchase orders directly into bins.

You can search for a PO in 4 ways:

  1. Search by ID — opens a PO by ID.
  2. Search All — search for all POs. The search results depend on the Only open PO’s setting (Settings > Warehouse Management > Receiving). Enable the Only open PO’s option to search only for POs with an Ordered status. Disabling the setting allows you to find POs with all statuses. Scan a product SKU or UPC to filter the results.
  3. Search by Vendor Invoice ID.
  4. Search by Tracking Number.receive PO

 


Receiving POs

To receive POs, follow the steps below:

  1. Go to Receiving > Receive PO.
  2. Select desired search Mode.
  3. Complete search credentials.
  4. Click Go and then choose your PO from the list.
  5. A list will open with all the items on the PO.
    1. If there is cross-dock quantity on the PO item, a cross-dock icon will show on that row. Long-click on the icon to see the cross-dock details.
  6. You can scan a product’s barcode or just tap it to open the receiving dialog. The action menu on the dialog includes options to view the PO item notes as well as to see the cross-dock details.
  7. Scan in the units or enter a quantity.
  8. Enter a receiving bin. There may be a suggested bin you can select. The suggestion is based on where the product is currently stored and on the unit capacity set on the bin.
  9. Press Receive. The product’s quantity will update immediately in Sellercloud.
  10. When the PO is fully received, it will be marked as Fully Received.Receive PO

You can also enable the Use Receiving Bin setting in Skustack to allow you to receive only into a receiving bin. This virtual bin is created by Sellercloud and allows you to receive inventory – thereby making it available for sale – without having to first shelve the items. You can use the PutAway module after receiving to transfer inventory to their actual bins.

If you have received inventory into a temporary receiving bin and need to put it away, you can read about the PutAway option here.

To un-receive products, simply use the down arrow on the item’s receiving window:

  • Use the blue arrow under the Receive Qty for unreceiving manually added products;
  • Use the green arrow near the Scan products to add to Qty field for unreceiving scanned products:
    • Click the arrow. It will turn into a red downward arrow. Then scan the products you would like to subtract.

Receiving Serial Numbers

If the PO Receive setting Require serial scan when necessary is enabled and the product is enabled to require serial scan for Scan and Ship (in Sellercloud > Product Toolbox > Shipping Preferences), you will be required to scan the serial numbers to receive units for that product.

Receiving POs in bulk mode

If you are receiving the items into the same bin, using Bulk Mode is a faster option. With bulk mode, you do not need to open the receive dialog and then enter the quantity and the bin for every product. Instead, you will select the bin once, scan everything, and then click receive.

To switch to bulk mode follow the steps below:

  1. Go to Receiving > Receive PO.
  2. Select desired search Mode.
  3. Complete the search credentials.
  4. Click Go and then choose the PO to open.
  5. On the PO screen, click the dotted rectangle to open the mode menu and select Bulk.
  6. Choose the receiving bin and click Save. You can also click GoTo to open the bin details. (If you need to change the receiving bin later on, you can open the mode menu and select Bulk again to open the select receiving bin dialog.)
  7. Scan the product or enter the quantity manually by clicking on the product. The scanned but not received quantity will be shown under the qty received/total qty to receive.
  8. Click the receive button at the top to receive all the scanned quantity at once.
Bulk mode does not allow receiving serial numbers or unreceiving products. To use these features, switch to normal mode.

 


 

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