Receive PO Module


The Receive PO module is located within Skustack’s Receiving tab. This module allows you to seamlessly receive your purchase orders directly into bins.

You can search for a PO in one of four modes:

  1. Search by ID – Search by a specific PO #.
  2. Search All – Search for all POs. You can filter by:
    Defaults to all.
    Filters by a specific product or UPC.
    If the Warehouse management setting Only open PO’s is enabled, only POs with an Ordered status will load. To load POs with all statuses, this setting must be disabled.
  3. Search by Vendor Invoice ID – Search by a specific Vendor Invoice Number.
  4. Search by Tracking Number – Search by a specific Tracking Number.

Receive POs

To receive POs, follow the steps below:

  1. Navigate to Receiving > Receive PO.
  2. Select your desired Search Mode > click Go.
    In the Search All mode you can filter by the Received status of the PO’s (e.g Zero, Partial, etc).
  3. Tap on the desired PO. You can also filter items within the PO by their received status. Simply tap the Filter icon and choose your filters.
  4. Products on that PO will load.
    1. If there is cross-dock quantity on the PO item, a cross-dock icon will be displayed on that row. Long-press on the icon to see the cross-dock details. Learn more about cross-docking here.

  5. Swipe left on an item to reveal shortcuts to other actions:
    1. Bins – here you can find all the bins where the product is stored.
    2. Info – this will reveal the product info module.
    3. Dimens – set product dimensions or get a 4D scale reading.
    4. Labels – you can print product labels for each item.
  6. You can scan a product’s barcode or just tap it to open the receiving dialog. The action menu within the dialog provides options to flag items, view PO Item Notes, cross-dock details, and more.
    Flagged products will be updated with an icon indicator within the module.
  7. Scan units to add to the received qty оr adjust the number manually.
  8. Enter a receiving bin. There may be a suggested bin you can select. The suggestion is based on where the product is currently stored and the unit capacity set on the bin.
    Enable the Use Receiving Bin setting in Skustack to only allow receiving into a receiving bin. You can then use the PutAway workflow to transfer inventory from the temporary receiving bin to permanent bins on the warehouse shelf.
  9. If the Lot Number workflow is enabled for your company and the product is set as expirable then you must select a Lot Number before receiving it. Tap on More Lot/Expirys to view existing or add new lots. Learn more about Lot Numbers here.
  10. If the Require Transparency Sticker option is enabled in the product’s shipping preferences, you will be prompted to verify that the item you are receiving is affixed with a transparency sticker. Learn more about Transparency here.
  11. (Optional) Drag the header down and tap Notes to add a note to the PO or view existing notes.
  12. Tap Receive. The product’s quantity will update immediately in Sellercloud.
  13. When the PO is fully received, it will be marked as Fully Received.
  14. Tap the three dots menu in the upper right-hand corner to:
    • Send PO Received Email
    • Print Random Serials
    • Create Put Away List
    • Select Product Identifiers
To put inventory away from your receiving bin into one of your regular bins, create a Put Away List directly from this module, or follow the PutAway workflow described here.

To un-receive products, simply use the down arrow on the item’s receiving window:

  • Use the blue arrow under the Receive Qty for unreceiving manually added products;
  • Use the green arrow near the Scan products to add to Qty field for unreceiving scanned products:
    • Click the arrow. It will turn into a red downward arrow. Then scan the products you would like to subtract.
Learn more about that here.

Receive Serial Numbers

If the PO Receive setting Require serial scan when necessary is enabled and the product is enabled to require serial scan (in Product Toolbox > Shipping Preferences), you will be required to scan the serial numbers to receive units for that product.

Receive POs in Bulk

If you are receiving multiple items in the same bin, using the Bulk Mode might be a faster option. With bulk mode, you do not need to open the receiving dialog and then enter the quantity and the bin for every product. Instead, you will select the receiving bin once, scan everything, and then click receive.

Serialized products cannot be received in Bulk mode.

To switch to bulk mode follow the steps below:

  1. Go to Receiving > Receive PO.
  2. Select desired search Mode.
  3. Complete the search credentials.
  4. Click Go and then choose the PO to open.
  5. On the PO screen, click the dotted rectangle to open the mode menu and select Bulk.
  6. Choose the receiving bin and click Save. You can also click GoTo to open the bin details. (If you need to change the receiving bin later on, you can open the mode menu and select Bulk again to open the select receiving bin dialog.)
  7. Scan the product or enter the quantity manually by clicking on the product. The scanned but not received quantity will be shown under the qty received/total qty to receive.
  8. Click the receive button at the top to receive all the scanned quantities at once.
Serialized products cannot be received or unreceived in Bulk mode. To use these features, switch to normal mode. To learn more about unreceiving products, refer to this article.

Validate PO warehouse when receiving in SKUStack

Client setting. Enables warehouse validation in Skustack. Enabling this setting will only allow employees to receive POs if they are logged into the same warehouse to which the PO is addressed.

Validate serial globally

Client setting. Enables serial number validation in Skustack. Learn more about serial number validation and relevant client settings here.

Require serial scan if necessary Skustack’s Warehouse Management settingWhen enabled, will force the user to scan serials for products that are set to require serial scan when receiving.
Only include Open POs

Skustack’s Warehouse Management settingOnly load POs with ordered status.

Sort POs by SKU

Skustack’s Warehouse Management settingWhen this setting is enabled, POs will be sorted alphabetically by SKU, rather than by bin suggestion.

Prompt for Dimensions Skustack’s Warehouse Management settingIf dimensions aren’t set, will prompt you to set them when the product is scanned for the first time.
Use Receiving Bin
Skustack’s Warehouse Management settingWhen enabled, only allows receiving into the Receiving bin.
Auto close after fully received Skustack’s Warehouse Management settingCloses the PO when everything on the PO is received.
Send email on leave PO Skustack’s Warehouse Management setting. Upon exiting the PO, a prompt to send an email for all products received in the session will be displayed. The prompt depends on the selected value of this setting. It may either be a manual prompt or an automatic email.
Auto print labels on receive PO Skustack’s Warehouse Management setting. Automatically print product labels upon receiving. The label type depends on the subsetting Set PO Label Type.
Allow Backorder Picklist Picking Skustack’s Warehouse Management setting. Enables the cross-dock workflow.

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